GuestLive Transforms Supplier Management for Events

Planning a wedding or event usually means dealing with a lot of moving parts.

There are photographers, florists, DJs, caterers, stylists, venue decorators, entertainers, transport providers, cake makers and more. Each supplier has their own details, arrival times, setup requirements and documents that your venue may need before the big day.

That is exactly why we created Supplier Vault.

Supplier Vault is now available inside GuestLive and gives you one central place to manage your event suppliers, collect the details your venue needs, and generate a clean supplier pack when everything is ready.

You can access it from your event dashboard. Just look for Supplier Vault.

What is Supplier Vault?

Supplier Vault is a new GuestLive feature designed to make wedding and event supplier management much easier.

Instead of keeping supplier information across spreadsheets, email threads, WhatsApp messages, PDFs and random notes, Supplier Vault gives you one organised place to store everything.

You can add and manage suppliers, collect important details, invite suppliers to complete their own information, upload documents, and prepare a venue-ready supplier pack.

It is built for couples, event hosts, venues and suppliers who want a smoother way to keep everything aligned before the event.

Why wedding supplier management can get messy

If you have ever planned a wedding or large event, you will know how quickly supplier admin builds up.

Your venue may ask for things like:

• Supplier contact details

• Arrival and setup times

• Public liability insurance

• PAT testing certificates

• Risk assessments

• Method statements

• Access requirements

• Power requirements

• Parking or loading information

• Notes for setup and coordination

The tricky part is that this information often lives in different places.

One supplier sends an email. Another sends a PDF. Someone else sends a photo of a certificate. A spreadsheet gets updated once, then forgotten. Then, a few weeks before the event, the venue asks for everything in one place.

Supplier Vault is designed to remove that last-minute panic.

Invite suppliers directly into GuestLive

One of the most useful parts of Supplier Vault is that you can invite your suppliers directly.

Instead of chasing every supplier yourself, you can invite them to complete their own details and upload the documents required for your event.

This means suppliers can provide the information they know best, while you keep everything organised inside your GuestLive event dashboard.

It helps reduce mistakes, saves time, and keeps everyone working from the same place.

What can you store in Supplier Vault?

Supplier Vault is designed around the type of information venues often ask for before an event.

You can use it to manage details such as:

This makes it much easier to keep your supplier information consistent, complete and ready to share.

Generate a supplier pack for your venue

When your venue asks for supplier details, Supplier Vault helps you generate a clean supplier pack.

Instead of forwarding multiple emails or manually creating a spreadsheet, you can keep the information organised in GuestLive and prepare a venue-friendly pack when needed.

This is especially useful if your venue wants a clear overview of every supplier attending the event, along with the documents and information linked to them.

It helps you look organised, helps your venue prepare properly, and helps avoid missing details close to the day.

No more messy spreadsheets

Spreadsheets can work at the start, but they can become difficult to manage as your supplier list grows.

They can be easy to forget, hard to keep updated, and awkward when documents are involved.

Supplier Vault gives you a more structured alternative.

You can manage supplier details, documents and venue requirements inside GuestLive, alongside the rest of your event tools.

No messy spreadsheets.
No endless email chains.
No chasing documents at the last minute.

Designed for weddings, parties and events

Supplier Vault is useful for weddings, but it is not limited to weddings.

It can also help with:

• Engagement parties

• Birthday parties

• Corporate events

• Private events

• Venue-hosted celebrations

• Community events

• Large family gatherings

• Any event involving multiple suppliers

Wherever suppliers, documents and venue coordination are involved, Supplier Vault can help keep things organised.

How to access Supplier Vault

Supplier Vault is available now inside GuestLive.

To find it:

1. Log in to GuestLive

2. Open your event dashboard

3. Look for Supplier Vault

4. Start adding your suppliers

5. Invite suppliers to complete their own details

6. Upload or collect the documents your venue needs

7. Generate your supplier pack when ready

It is built directly into your GuestLive event dashboard, so you do not need a separate tool or spreadsheet.

Why Supplier Vault matters

Good event planning is not just about the big, exciting moments. It is also about making sure the behind-the-scenes details are handled properly.

Supplier Vault helps couples, hosts, venues and suppliers stay aligned, organised and prepared.

It gives everyone a clearer way to manage supplier information before the event, reducing admin stress and making the planning process feel more controlled.

Because planning an event should feel exciting, not overwhelming.

Supplier Vault is available now

Supplier Vault is now available for all GuestLive users.

Open your event dashboard and look for Supplier Vault to start managing suppliers, collecting documents and preparing a clean venue-ready supplier pack.

One place for every supplier.
One pack for your venue.
One less thing to worry about.